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Event Planning Templates

Below are a few event planning templates we created to help with your wedding planning, conference management or next dinner party. More documents will be added to this section and the event tips section.  Hope these help you and if you have questions, drop us an email.  Bon Voyage!

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    AV Cue Sheet

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    Providing your Audio Visual team with a detailed cue sheet will set them up to succeed. These take time, but going through the exercise makes for a great show. Here's one example to get the juices going.
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    Budget Saving Tips

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    Who doesn't like to save a little on their event budgets? Simple Savers.
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    Celebrity Participation.doc

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    Confirming celebrities at a charity event is something that takes a lot of effort, and follow up. Hopefully this one-sheet will make your job easier. Check out the posting on securing celebrity participation in "Fresh Event Tips" for more.
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    Conference Management Tool

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    Are you trying to keep track of hundreds of guests for an upcoming corporate event? We recommend managing all of your data on one master spreadsheet and hope this template helps you get started. You can add columns you need or type over the existing information. When a vendor asks for an update, simply copy your master spreadsheet into a new workbook and delete any information the vendor doesn't need to see. Save often and good luck.
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    Conference Timeline

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    Keeping the ducks in a row is a big part of the conference manager's role. This is a simple document you can share with your committee chairs to stay in sync.
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    Dinner Party Budget Template

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    Are you trying to figure out if you have enough budget to serve the Cakebread and treat your guests to that killer chocolate cake? This simple spreadsheet is set up so you can change the guest count or the cost of wine or entres and see where you stand.
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    Event Signage List

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    Events require clear directional signage - here's a list of basic signs and suggested sizes to include at your next function. Check out the entries on signage under Tips by Category (above).
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    Event Summary Form

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    Once the event is over just a few more hours will ensure you remember what went well, and what to change next time. Event Wrap Ups are also great documents to share (in condensed form) with your head of Marketing, your executive host and the one who controls the budgets.
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    Event Vendors One Sheet

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    Hosting an event with more than one vendor turns into a juggling act the hours before the event. Create one document with all vendors listing their load in times, and cell numbers, to distribute to your team and the venue mgt. This simple document lowers chaos immensely.
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    Golf Contests

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    The game of golf is exciting for most players, but that doesn’t mean you can’t add a little pizazz to make the legendary game more fun for your guests. Here are a few contests to get you started, or to give you the lingo to speak with the pro like a seasoned player.
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    Large Conference Budget Template

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    If you are charged with the task of planning a multi-day conference this little sheet may become your favorite weapon. Good luck, and never doubt the power of a strong coffee. (see more on conferences by clicking the Tips by Category link above).
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    Menu Card Template I

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    Creating a menu card adds a custom touch your wedding, shower or dinner party. There are hundreds of styles, here's one version for a buffet that can be printed at home. (See more on weddings and dinner parties by clicking Tips by Category above).
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    Menu Card Template II

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    Creating a menu card adds a custom touch your wedding or dinner party. There are hundreds of styles, here's a version for a seated dinner that you can print. Size 5.5x8.5 inches. (See more on weddings and dinner parties by clicking Tips by Category above)
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    Menu Card Template III (Square Shape)

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    Creating a menu card adds a custom touch your wedding or dinner party. There are hundreds of styles, here's a square version for a seated dinner that you can print. Size is 5.5 x 5.5 inches. (See more on weddings and dinner parties by clicking Tips by Category above)
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    Notecard Template

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    This note card template is ready to print on standard thank you note cards, 3.5x5 inch. Simply type your custom copy over existing message and hit print. Nice Touch.
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    Press Release for Charity Events

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    Promoting your charity event to the media is an important, and sometimes daunting, task. Attached is a great example of a press release for a charity event. Contributed by Nan Chapman of Menlo Circus Club who has 38 yrs of PR under her belt.
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    Small Show AV Order

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    Wondering what Audio Visual items you should expect to order for a simple one hour talk? This example will get you started. (Somehow simple isn't so simple when it comes to AV).
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    Tent Rental Tips

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    When looking into an event tent rental there are many questions, and options – who would have thought a tent could be so complex.
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    Venue Check List

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    Selecting a venue is a very important decision, and a difficult one. The Venue Check List provides ideas to consider so you can select the event venue that best fits your needs.
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    Video Production Cost Savings

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    Video productions are a critical investment in a conference. Here are a few ideas to add to your bottom line. Submitted by AM Productions.
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    Wedding Budget Tool

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    Planning a wedding, "the best day of your life", can become a stressful process often due to money. While this wedding budget template won't add funds, it will help you assess all expenses and decide how best to allocate your funds. Don't lose sight of the purpose of this big day. Bon Voyage!
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    Wedding Party Schedule

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    The typical wedding now has many "mini events" and you want to do anything you can to help those groomsmen be "where they should be" ontime. A one-sheet like this may help your bridal party. Good luck herding the cats.