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Sunday
Mar172013

Name Tags part 2

Another tip for name tags.  

If you're going through the effort of having custom lanyards for your hanging name tags, consider having two copies of every nametag printed. Place the two copies back to back in a badge holder, or better yet have your printer print front and back on the tags.  This way, when the badge swings around backwards your attendee names are still visible.  

The large name badges are nice becuase they allow a lot of space for your company or event logos, we just wish they wouldn't spin so often.  

Tuesday
Mar122013

Name Tags

We get a lot of questions about name tags, both production and etiquette.  A recent reader asked, should we list Mr. and Mrs./Ms. on the name tags?

We think you can leave off the person's salutation, unless they are a Dr. or a military officer.  We expect to see Dr. First Name Last name.  For a PhD, list this after the persons name.

As a rule of thumb, make the first name (and the word Dr. in those cases) much larger than all other copy.  The last name can be slightly smaller, followed by the name of the company a couple spaces below.

I tend to leave off titles b/c there are so many different ways to list a title (Sr. Manager, Products vs. Sr. Product Manager vs. Senior Manager).  Who knows their preference? You are sure to get them incorrect on a few, and possibly offend an attendee.

Lastly, if this is a nice event expect the ladies will appreciate magnet backed name tags, rather than pins.

Happy planning.  (if you want more name tag tips simply type name tags in the search box on the left column).

Monday
Feb042013

Give Away: Martha's Computer Bags

When hosting an event you have your many, many supplies and of course a laptop in tow.  Martha Stewart's line of Home Office supplies recently launched a new line of computer cases, iPad coers and totes.

Available in sleek designs and great colors, each bag features attributes Martha Stewart looks for in a tote or case, keeping both style and functionality in mind.  While all are padded, the larger totes come with pockets and dividers for pens, folders, extra supplies. 

If you'd like to win a large computer tote please leave a comment below.  We'll select a winner by end of today.  If you don't win, please visit Staples or Staples.com to purchase one.

Thursday
Jan242013

Our Winner:  Tara

Congratulations to reader Tara for winning the pair of tickets to the Martha Stewart Wedding Party.  Below is a recap of the "Favorite Favors" - wonderful ideas:

 

Favorite corporate swag item was an etcher sketch.
  • A pair of spices. One from the bride and one from the groom each with a cute recipe to use it with. The groom was a chef so it was representative of the couple. Very cute!
  • A small salt and pepper shaker set (ideal for dinner parties) with a butter knife stamped with a cute phrase.
  • A jar of chocolate-covered gummy bears, as this was what the groom had gifted the bride on their first date (in high school!)
  • A sea salt set - very gourmet
  • Corp Gift: A mini-car CD player, fully branded, for us to use at a desk or bring home to children
  • Flower seeds to plant in a pretty sachet
  • A scented travel candle, the type with a lid from Aveda
Tuesday
Jan152013

Free Tickets to Martha's Bridal Party NYC

Want to win a pair of tickets to the Martha Stewart's Wedding Party happening January 27th in NYC?  

Please share your all time favorite wedding favor (or corporate conference swag item) below to be entered to win two tickets to the event. Winner will be announced this Thursday, January  17.

Cheers!

 

Martha's Wedding Party

Jan 27, 11-4pm, Gotham Hall, NY

Tickets:  $75 ea

Thursday
Dec132012

New Years Party Invitations....

Just got the holiday cards out the door, and 2013 is almost here!   Are you having a New Year's party? If so, you may enjoy checking out the new line of New Years Party invitations featured on Tiny Prints.  As always, Tiny Prints modern and fresh designs are printed on their top-of-the-line paper.    

You can completely personalize them, change font sizes, add your own text and ordering is simple. 

1. Visit Tiny Prints and look through their selection of New Year's party invitations. 

2. Add your information for the invitations.

3. Review them for accuracy (take your time here!).

4. Complete your order. If you need them fast, use their Super Rush shipping and you will have them in two days.

Cheers! 

Tuesday
Nov272012

Registration Solutions: Ooh La La

Event registration software continues to improve every year making it easier for event planners, volunteer organizers and fundraisers alike to streamline their event information as well as publish their own registration forms.  We recently came across a site which reviews registration software, Online Registration Reviews by Dr. Catherine Key. We particularly like the one below, on a la Reg but all of her reviews offer fresh insights and an unbiased perspective in this space. 

Tuesday
Oct302012

Force Majeure....

Our thoughts are with those in NY and along the east coast as they start to move forward from Sandy.  

In light of this tremendous storm, countless meetings and events will be canceled due to flight issues or worse, venue closures.  Many meeting professionals are currently reading the fine print in their contracts to fully understand the always included, but rarely discussed, Force Majeure clause.  We came across an interesting article by Meetings Net (full article) which provides a great overview on the subject.  

From Meetings Net:  The Legal Side of Storm-Related Cancellations

With so many canceled flights, the storm is likely to have an impact on meetings nowhere near the hurricane’s path. Attendees from East Coast cities may not be able to get to meetings across the country. In cases where a significant number of attendees can’t make it due to the storm, it’s important that a force majeure clause allows for partial performance being covered, says attorney James Goldberg, principal, Goldberg and Associates, Washington, D.C. Often, it’s written as an all-or-nothing proposition, meaning that a contract must terminate or go forward, he says.

Also, the force majeure clause probably won’t cover a group that cancels a meeting next week over concerns that power will still be out.“It’s best not to make unilateral decisions,” says Goldberg. “Discuss it with the hotel and reach agreement on how to proceed.”  

Adds attorney Steven Adelman, Adelman Law Group, Scottsdale, Ariz., "In any force majeure event, it is most important to concentrate first on saving lives, then on protecting property, and last on who has a legal claim against whom. Behaving ethically and generously in a crisis tends to make people disinclined to sue.

“Your contracts define only your basic legal rights and obligations,” says Adelman, who deals with risk management and litigation involving public accommodations. “The details of how you perform those duties, and the consequences of your actions, are up to you." 

Hats off to Hilton:'

Hilton properties in the affected areas are waiving cancelling fees through October 30 for advance purchase reservations for those hotels located in evacuation zones and affected areas. Early departure charges will also be waived at all applicable hotels. Hilton will continue to monitor and evaluate its storm-related policies accordingly. "Hilton Worldwide's NYC hotels are all faring well, as we planned ahead and have enough food and supplies," says Hilton Worldwide officials in a statement. "The Conrad has been evacuated due to the flood zone and West 57th Street by Hilton Club has been evacuated due to the crane collapse nearby on 57th Street. Guests have been relocated to the Hilton New York." 

 

Tuesday
Oct092012

Finding New Vendors just got easier

When you're planning an event, especially in an unfamiliar city, one of the hardest parts can be finding professional vendors you can trust with your event and clients.  UK based Event-Library is making this process easier providing a platform for peer submission and reviews for vendors (catering, av, staffing and of course venues).  Think of this as a Yelp for event planners.


You can search for the best-rated venues and suppliers within your specific city or country and can filter reviews by group size.  As this is a rather new business they are also looking for your submissions of great vendors.  (this is a much more sophisticated version of our little vendor directory). 

Check them out at:  www.event-library.com .  Good luck team Event-Library.

www.event-library.com

 

 

Monday
Oct012012

Throwing a Flirty Thirty...

This article was kindly submitted by Amanda Toernqvist out of the UK.  Thank you Amanda.

If the event planner in you is bursting to come out, then there is no better opportunity to let it happen than when arranging a thirtieth birthday. Eighteenth and twenty first birthdays are all about the excitement and giddiness of finally being a grown up and are usually heavily focussed on alcohol, being seen to be popular, and having as loud and lairy a time as possible. By the time you get to your 30th, you’re still young enough to enjoy yourself but you can truly please yourself with a party you’ll really enjoy – no peer pressure to follow the crowd anymore!

The first thing to consider is the guest list. Make sure you whittle it down to those people you truly enjoy the company of and who you really want to be there. Is it to be a friends-only affair or a friends and family do? Give people plenty of notice when you send out invitations. A nice touch is to send out physical invitations – there are some lovely choices available from Hallmark – rather than simply texting or emailing invites. It shows more effort on your part and demonstrates to guests that you really want them to be there.

A good tip for any 30th is to have a central theme. It doesn’t have to be anything tacky; you might choose to make the theme a cocktail night, for example. Many bars offer ‘cocktail master class’ evenings, allowing you to experiment with making various cocktails under the guidance of an experienced member of the bar staff, and then of course you get to enjoy your efforts by drinking the results!

You will need to consider whether you want to provide your guests with food, or if it’s going to be a drinks-only affair. If you are laying on a buffet, you will probably have to cover the cost yourself as it wouldn’t be good party etiquette to ask guests to contribute to this. However, if you have a meal out as part of your 30th then of course guests will pay for themselves. Your only responsibility here would be to book the venue.

A good idea if you want to throw a big party with a buffet and drinks laid on is to have a joint celebration with a friend who has a birthday around the same time (providing of course you both want the same kind of party). This way you can throw the party you want whilst spreading the cost. 

Tuesday
Sep182012

Your Very Own Cloud: You Dazzle

As event producers you are juggling multiple files and presentations for many different clients.  We came across a wonderful product to streamline your communication efforts called You Dazzle.  

You Dazzle provides a micro site for you to host large files, images, videos as well as host conference calls making many enterprise level services available to individuals on one platform.

 

 

The best features we see for event planners are the following:

  • Store all files needing sign off in one place (think of sending the stakeholders just one link to view the stage mockups or event logo choices)
  • Provide a location for presenters to send their large presentations (they can upload directly into your portal) 
  • Create a showcase of your work with high res photos and video montages
  • Easily host web meetings, faster and easier to use than WebEx
  • YouDazzle is the only way to share files live from tablets and mobile phones.  

Please check out You Dazzle online for a better overview of the services available and try it with a free 14 day trial. You Dazzle Site.

Tuesday
Aug282012

Importing technology into your next charity event

A la Reg is a new online form creation tool and provides volunteer coordinators and event organizers tools to streamline the registration process with a very easy to use web based solution.  With no HTML knowledge necessary, any of us can create beautiful and highly functional online forms, saving hours of typing up registrant information.      

 

 

 

A few ways to easily leverage technology in your next event:

New Member Inquiries: 


Collect new member inquiries for a non-profit or PTA online.  The form can even live on your own website if you prefer.  Ask any questions and receive the answers in a neat spreadsheet.

Event RSVP Tool:  If you plan to print RSVP cards, or posters for an event, you can simply list the short URL for your event RSVP form on the paper cards.  A simple line such as "If you'd like to RSVP online please visit:   ACME.alaReg.com” will save you hours.  You can also email invitees a link to rsvp.

Donation Collection Tool:  If you're soliciting donations for a silent auction, your phone solicitors can direct interested donors to the online form. The form link can also be emailed or printed on any paper documents. The form can have the same questions as your current paper version.  You can also collect dollars directly into your pay pal account or authorize.net. 

Volunteer commitments:  Volunteers make the world go round and millions of hours have been spent confirming and scheduling event and PTA volunteers.  As an organizer you can offer shifts (with limits), collect shirt sizes, phone numbers and the correct spelling of their names – all without reading pencil handwriting. 

Organizers love a la Reg because everything is already typed up correctly in a spreadsheet, and the cost is a fraction of most registration options ($5/mo flat). Registrants appreciate the option to fill out a form online, rather than printing and faxing or emailing back paperwork.  

FYI: For schools and Non-profits – a la Reg will cut a check for 15% of all payments made to a la Reg associated with your organization.  We hope a la Reg simplifies your next event and improves your profit margins.

Thursday
Aug232012

a la Reg: A new way to collect event registrants, ala Reg

If you've ever been on the receiving end of event RSVP's via email, typed up registration data into a spreadsheet or are simply tired of paying a premium for online registration tools, you are going to love this product.

As a former corporate event marketer and now non-profit volunteer, I felt there was a need for a budget friendly, easy to use, online registration tool.  I'm thrilled to announce a la Reg has been created to fulfill these needs.   


The concept is simple: enable anyone to create a custom branded online form for any event, organization or class and eliminate the paper sign up forms and email RSVPs.  Organizers can easily collect registration data, donations or event payments.  Use case examples:

*  Charity or Corporate event organizers can push a branded event registration page live in minutes

*  Non-profits can collect donations, without paying a cent to the collection tool      

*  Event or Class attendees can register via mobile phones

*  Volunteers can select shifts and commit to work at an event

*  Conferences can sell tickets (for just $5/mo.)    

a la Reg offers a flat $5 per month per form with no other fees to the user or the organization.  This compares with competitive sites, which charge $1-3 per registrant and/or keep a percentage of the money collected.  

All Bonjour Event readers are welcome to try the site for free until December 25 with promo code: alafriend, feel free to share this with friends in the industry.  We hope you find this to be a very useful tool in your life. \ Please send any questions or suggestions to marketing @ alareg.com or leave your comments below. ala reg

Happy (paperless) event organizing.  Please visit:  www.alaReg.com

Tuesday
Aug212012

Your Guide To Christmas Party Venues In London  

For the majority of people, Christmas is their favourite holiday. They relish in the opportunity to spend time with their family and friends, eat and drink as much as they like to and buy and receive gifts from the ones they love. There simply is nothing better than that festive feeling.

 

One thing, a lot of people like to do throughout the festive period, is host a celebratory Christmas party. As most people benefit from time off work, it is the perfect time for everybody to get together, catch up, celebrate the year they have had and look forward to the one ahead. If you have the pleasure of hosting a party this year, then you will need to consider Christmas party venues in London.

 

There are so many different venues you can choose from to host your party; restaurants, hotels, nightclubs, halls, social clubs etc. This really depends on the type of party you are hosting and what type of mood you are going for. For instance, if you want a wild party, then the most obvious option would be to go for a nightclub venue. However, if you want something more low key and intimate, then a restaurant venue would perhaps appeal to you more.

 

When you are deciding upon the venue you are going to go for, there are a lot of things you need to think about. The first thing

Click to read more ...

Tuesday
Aug142012

Great Snack Ideas from About.com

If one of your many roles is coming up with clever break foods for your clients, check out About.com Geoff Beer's article on Splendid Snacks today - love the popcorn ideas.  

Sunday
Aug122012

Closing Ceremonies: Imagine

How incredible was the tribute to John Lennon during the closing ceremonies?  From the children performing sign language, the meaning of the song, to the "statue" of his face and the video image of the former Beatle - this was an incredible 3 minutes.  

     

 

   (GETTY)

And imagine the coordination efforts of the many, many volunteers who sang, danced and wrangled the bands.  What a production.

What was your favorite performance during this incredible ceremony?

Wednesday
Aug012012

Classy Bridal Party Gifts

Brides, if you're looking for a gift your bridesmaids will cherish and haven't received before you may want to check out Bespoke Monogram.  A Palo Alto based store, they just launched a beautiful online store allowing all of us to enjoy their great taste in gifts.  Below are a few favorites for the bridal party (or your new bedroom).  Visit:  www.bespokemonogram.com.

 

                         

Wednesday
Aug012012

Helpful (and free) Event Handbook

Event Guru, and creator of the largest Linked In event professionals group, Julius Solaris just published his updated "event tool kit" ready for downloads.  This is an informative collection of free tips/tools from a global group of professionals.  Enjoy, and Merci Julius!   http://www.eventmanagerblog.com/event-management/event-management-toolkit

Wednesday
Jun272012

Take a Vote: Snooozy

Almost every seminar, conference style event is made better by creating audience participation.  Just a few years ago we would hand out very expensive and bulky "machines" for live voting, which also required a tech to accompany the hardware at no small price. 

Well we've all watched American Idol a time or two and seen the voting via text.  It's just as easy to plug that technology into your next conference with a Silicon Valley based company called Snooozy. (note the three "o"s).

How Live Polling Works with Snooozy:

  • A host asks a question that the audience is passionate about
  • The Audience votes with an sms text, by calling in using Interactive
    Voice Response (IVR), or over social media.
  • Snooozy collects votes from all sources and displays them live.
  • Your audience can see their vote register, keeping them glued to
    the results and engaged with hosts.

You won't need a "device" nor an internet connection.  You can ask any questions and provide live feedback to your audience.  Just be careful what you ask...

Visit www.Snooozy.com before the next conference.

 BTW - these companies are using Snooozy at their events: 

Thursday
Jun212012

Paris Inspired cocktails

With the weather so warm, you may be hosting outdoor soirees.  We thought this would be a fine time to share the Paris Inspired cocktail recipes courtesy of Left Bank Restaurants: LINK.  

 

One of my favorite photos, taken by event guru Andrea Joe.  

Salut!