Holding an event at a large hotel? Consider placing a colored sheet of paper (8.5×11) with your event name printed in large font on each box you ship. Adding a color label greatly helps the shipping team and bellmen locate and deliver your event boxes. They know "all the boxes with bright orange sheet go to Ballroom A." Most large hotels receive hundreds of boxes a day – you want to do everything you can to ensure you get your supplies. Remember to inform your hotel contact of your snazzy system.
An additional step to consider: number the boxes. Mark each box 1 of 33, 2 of 33, 3 of 33, etc. and jot down major contents of each box. This way if box 26 and 27 didn’t make the traveling team you know exactly what you’re missing and can quickly take steps to replacing these items, before the event festivities begin.